Campus Funding Sources

Many campus funding sources have exhausted funds for the 2016-2017 year. This page will be regularly updated as the Center for Leadership & Involvement is notified of these changes in availability.

The following is a list of funding sources that typically fund Student Organization events and activities. Contact a particular funding resource to inquire if funds are still available and also to obtain eligibility criteria and application guidelines.

Important Grant Policies

In an effort for the university to be more fiscally responsible, the Chancellor established the Associated Students of Madison (ASM) as the primary funding source for student organization events. 

As of October 31, 2014, all Registered Student Organizations (RSOs) will ONLY be eligible for funding from the Assembly of International Students (AIS) Grant, Multicultural Council Grant (MCC), Roy G. Biv Grant or the Wisconsin Experience Grant IF:

  1. The RSO has already received an ASM Event Grant for an event that semester, -OR-
  2. The RSO has already applied for an ASM Event Grant for a program that semester and is on the wait list for an ASM hearing, -OR-
  3. The RSO ONLY seeks funding for something ASM cannot fund (e.g. food or a closed event), -OR-
  4. ASM is out of funds for the academic year

ASM Grants

ASM has four grants available to registered student organizations to help plan events, travel to conferences, and accomplish daily functions for their organization’s mission.  ASM grants are funded by UW-Madison students’ segregated fees.  The grants are allocated by a student-run Grant Allocation Committee in a view point neutral manner.  These grants are available to any student organization that is in good standing with the Center for Leadership & Involvement.

ASM Event Grant - CLOSED for 2016-2017

How to apply: Fill out an online application at http://www.asm.wisc.edu/event-grants/

What is funded: The Event Grant Fund shall be used to support on-campus, RSO run events that are educational, informational, FREE, and open to ALL students on campus. The event must be in line with the mission of the group, benefit the UW campus in some way, and must not supplement departmental or center events.

  • Honoraria: No University of Wisconsin student or faculty member may receive honoraria.
  • Lodging: at a rate in line with the Wisconsin state maximum for hotels in the city of Madison. No
  • University of Wisconsin student or faculty member may receive lodging.
  • Travel: for performers, speakers, or other individuals invited by the RSO to perform, entertain, or educate at the event. Any airfare or other travel arrangements purchased by the Event Grant fund not used shall be reimbursed to ASM by the RSO. No University of Wisconsin student or faculty member may receive travel funds.
  • Printing: for the event. No printing may be used to advertise for future events or activities put on by either the RSO or other organizations.
  • Advertising: for the event. No advertising may be used to advertise for future events or activities put on by either the RSO or other organizations.
  • Space and Equipment Rental: for the event.
  • Program Supplies: for the event. All program supplies must be disposable and non-reusable.

What is not funded:

  • Food or beverages, or items associated with food and beverages
  • Gifts, donations, fundraising, contributions, or financial aid
  • Costumes or supplies used to make costumes
  • Expenses incurred prior to grant approval by the Grant Allocation Committee and meeting with Financial staff.
  • Legal Services
  • Elections or campaigns of political candidates at local, state, and national levels. 
  • Revenue-producing events, in which the revenue benefits the RSO or any UW- Madison affiliate.
  • Any purchases not pertinent to the mission of the RSO.

Deadline/Timeline:  The application opens on July 25th and will remain open until we run out of funds. Registered student organizations must apply 6 weeks prior to your event or travel. Applicants will have a hearing in front of Grant Allocation Committee 2-5 weeks after the application has been submitted. In this hearing, two student grant contacts from the student organization will go over the grant application and answer questions from the Grant Allocation Committee. After grant approval, the two student grant contacts from the organization must meet with the Financial Staff BEFORE spending any award money.  All reimbursement documents must be submitted within 30 days after the event or travel to be considered for processing. The Grant Allocation Committee cannot fund anything that was purchased before the grant hearing, approval, or before the meeting with the Finance Staff.

When you can expect to have an answer: The Grant Allocation Committee will make a decision the night of the hearing for event and travel grants, unless it is for an event grant exceeding $4500.  All event grant approved by Grant Allocation Committee over $4500 must also be approved by Student Council as well.  Student Council meets every other Wednesday night.  Award notices will be sent via email within 24 hours of the Grant Allocation Committee’s decision.

Who to contact for specific questions: The ASM Grant Allocation Chair: grants@asm.wisc.edu or the ASM Event Fund Financial Specialist: madeline.raudenbush@wisc.edu

ASM Travel Grant - CLOSED for 2016-2017

How to apply: Fill out an online application at http://www.asm.wisc.edu/travel-grants/

What is funded: The Travel Grant Fund shall be used to fund traveling to conferences, trainings, competitions and other off-campus events that help to train student leaders and enrich the resources available to Student Organizations.  The travel must be in line with the mission of the group. Attending the trip should benefit the campus beyond the immediate traveler(s) by bringing back some variety of information or service to the UW-Madison campus. The total amount available is $3000, or if under 5 people, $500 per person. Student Organizations are limited to ONE travel grant per fiscal year (July 1st- June 30th )

  • Registration Fees: for the travel
  • Lodging: only members of the RSO registered on the WIN system and listed in the application shall be allowed to use lodging funds.
  • Transit Costs: only members of the RSO registered on the WIN system and listed in the application shall be allowed to use transit cost funds. Any airfare or other transit arrangements purchased by the Travel Grant fund not used shall be reimbursed to ASM by the RSO.

What is not funded:

  • Food or beverages, or related items associated with food and beverages
  • Gifts, donations, fundraising, contributions, or financial aid
  • Costumes or supplies used to make costumes
  • Expenses incurred prior to grant approval by the Grant Allocation Committee and meeting with Financial staff.
  • Legal Services
  • Elections of any kind (National, Local, Campus, etc.)
  • Revenue-producing travels: regardless of the cost of the travel.
  • Any travel that is credit producing, either at this University or another institution
  • Travels and purchases with a focus on job or internship searches.
  • Travels that are a majority social rather than educational in nature, with incorporation of the group’s mission.
  • Any travel in which UW-Madison RSO's are the sole or primary participants.

Deadline/Timeline:  The application opens on July 25th and will remain open until we run out of funds. Registered student organizations must apply 6 weeks prior to your event or travel. Applicants will have a hearing in front of Grant Allocation Committee 2-5 weeks after the application has been submitted. In this hearing, two student grant contacts from the student organization will go over the grant application and answer questions from the Grant Allocation Committee. After grant approval, the two student grant contacts from the organization must meet with the Financial Staff BEFORE spending any award money.  All reimbursement documents must be submitted within 30 days after the event or travel to be considered for processing. The Grant Allocation Committee cannot fund anything that was purchased before the grant hearing, approval, or before the meeting with the Finance Staff.

When you can expect to have an answer: The Grant Allocation Committee will make a decision the night of the hearing for event and travel grants. Award notices will be sent via email within 24 hours of the Grant Allocation Committee’s decision.

Who to contact for specific questions: The ASM Grant Allocation Chair: grants@asm.wisc.edu or the ASM Travel Fund Financial Specialist: madeline.raudenbush@wisc.edu.

 

ASM Operations Grant - CLOSED for 2016-2017

This grant is the only ASM grant which is awarded in the previous academic year to when the funds are actually available.

How to apply: Fill out an online application at http://www.asm.wisc.edu/operations-grants/. The application period is only open for a few weeks each year, between the end of December and the middle of February.

What is funded: Operations Grants are for the day-to-day business of student organizations as well as recruiting. Allowable items include postage, advertising, printing, office supplies, space and equipment rental, subscriptions, graphic and web design, and other operational expenses. Operation grants cannot fund one-time events except for student org fairs, group kick-offs or regular group meetings (students must apply for an event grant).

What is not funded:

  • Salaries, wages, and stipends
  • Event-oriented funding (unless it is the org fair, kick off, or regular meetings)
  • Travel-oriented funding
  • Grants, gifts, donations, fundraising, and alumni relations. This includes, but is not limited to, using printing or office supplies to tell members or those outside the RSO about fundraising or donations whether for the RSO or any other organization.
  • Equipment and capital purchases. 
  • Food or beverages, or related purchases.
  • Elections of any kind (local, state, national, etc.) except for elections of the leadership members of the RSO
  • Subsidization of membership dues

Deadline/Timeline:  The application opens during winter break and closes around a month into second semester. Hearings will follow within a month of the grant application closing. Student organizations that are approved will receive the money NEXT school year and will have to meet with the Financial Staff before the awarded money can be spent.

When you can expect to have an answer: Operation grant hearings occur in the spring and the award notices will be sent out after all the applications have been heard – usually around the end of March/beginning of April.

Who to contact for specific questions: The ASM Grant Allocation Chair: grants@asm.wisc.edu or the ASM Operations Fund Financial Specialist: ray.scanlon@wisc.edu.

 

ASM Open Fund - CLOSED for 2016-2017

 

How to apply: Fill out an online application at http://www.asm.wisc.edu/open-fund/

What is funded: The same funding restrictions applicable to the ASM Operations Grant are also applicable to the ASM Open Fund.


Deadline/Timeline:
  The Open Fund grant application opens at the very end of July and remains open until all of the money is awarded. The student organizations applying for the grant do not have to go through the hearing process. Once the application is submitted and the registered student organization’s status is verified through Center for Leadership and Involvement, applicants will receive notification of the award and must attend a workshop with the Finance Staff before the money can be spent.


Who to contact for specific questions:
 The ASM Grant Allocation Chair: grants@asm.wisc.edu or the ASM Open Fund Financial Specialist: ray.scanlon@wisc.edu.  

 

Chancellor's Fund Event Grants

Global Badger Experience Grant

Funded by the Chancellor's Office and administrated through International Student Services (ISS), the Global Badger Experience Grant, with objectives of promoting intercultural understanding and domestic-international student integration, helps to fund events held by Registered Student Organizations that are free and open to all students and/or have the potential for campus-wide impact.

 

How to apply: Learn more detailed information about Global Badger Experience Grant at https://iss.wisc.edu/global-badger-experience-grant.

 

What is funded: Food, on-campus printing, advertising costs, space reservation fees, equipment rental, movie license fees, program supplies, transportation and accommodations for performers, guest speakers, trainer, and honoraria. 

 

Deadlines/Timelines: Deadlines for completing the online Global Badger Experience Grant application are the 1st and 15th of each month during the academic year starting August 15 and ending May 1, as long as grant funds are available. RSOs must submit their application in time for the deadline that is one full month before their event. 

 

When you can expect to have an answer: The GBEG Review Committee will meet the Thursday following each deadline to review applications, and by the following Tuesday, applicants will be notified with results.

 

Who to contact for specific questions: Yi Wu, GBE Grant Administrator, ISS Office, 217 Red Gym, 716 Langdon St., gbeg.admin@studentlife.wisc.edu 

Multicultural Council (MCC) - CLOSED for 2016-2017

Funded by the Chancellor’s Office and Multicultural Student Center (MSC), the Multicultural Council (MCC) grant provides small grants (up to $1,500 in an academic year) to support campus programs that speak to the needs and concerns of students of color and their allies.  MCC funded proposals should (1) be educational in scope, (2) foster community development, (3) foster career/professional development, and/or (4) foster leadership development.

How to apply:  Learn more and fill out an online application at http://msc.wisc.edu/multicultural-council-grant.  Selected applicants will be invited for a hearing with the MSC Programming and Grant Board, the group that administers the Multicultural Council Grant. The MSC Programming and Grant Board meets approximately every two-to-three weeks during the academic year, except during breaks, to conduct grant hearings.

What is funded: Food, on-campus printing, space rental, equipment rental, lodging at the State rate, and Honorarium.

What is not funded: Events where alcohol is available or allowed, travel/transportation, fundraising events, supplies (e.g. pens, paper, plates, decorations, etc.), awards (e.g. prizes, gift cards, cash, trophies, plaques, etc.), and reimbursement for funds spent prior to the grant award.

Deadlines/Timelines:  The MCC grant application opens on Monday, August 1, 2016 and remains open until Sunday, April 23, 2017, or until funds run out. Students must apply at least 30 days before their program date and are encouraged to apply earlier.  Selected applicants will be invited to a hearing at least two weeks before the program date.

When you can expect to have an answer:  The Programming and Grant Board makes funding decisions immediately following hearings.  Applicants can expect to receive a final decision via e-mail within 48 hours of their hearing.

Who to contact for specific questions:  MCC Grant Administrator (mcc@studentlife.wisc.edu).

Wisconsin Experience Grant - CLOSED for 2016-2017

Attention: Registered Student Organizations must apply to ASM for all eligible items to be funded for an event. Do not apply for funding for items from the Wisconsin Experience Grant without first applying to ASM for the same items (except food). Read the information above about this policy change and contact the Wisconsin Experience Grant Administer or the Committee Chair to talk about your specific application.

Funded by the Chancellor’s Office and managed by the Center for Leadership & Involvement, the Wisconsin Experience Grant funds educational events that are open to all students and/or have the potential for campus wide impact. Recipients are thoughtful and intentional about contributing to student learning and the Wisconsin Experience through their programs.

How to apply: Fill out an online application. For more information and link to the application, visit our website: http://www.cfli.wisc.edu/wi_experience_grant.htm.

What is funded: Items usually funded include honoraria, lodging and transportation for performers, program supplies, equipment or facility space rental, printing, advertising and food

What is not funded: Items that are not funded include student travel expenses, first class airfare, events with alcohol and social events without a substantial educational component

Deadline/Timeline: Deadlines for applications are the 1st and 15th of each month during the academic year starting August 15 and ending May 1, unless funds run out and we need to close the grant application early. Applicants must submit their application in time for the deadline that is one full month before their event and are strongly encouraged to apply earlier.

When you can expect to have an answer: Within 48 hours of the committee meeting following the deadline.

Who to contact for specific questions: Katie Robiadek, WI Experience Grant Administrator, 3rd Floor Red Gym, 716 Langdon St., (608) 890-0006, grant.info@studentlife.wisc.edu

 

Additional Funding Sources

March to Move Forward

The March to Move Forward is a group that strives to promote unity and consciousness among UW students. We facilitate parades, marches, performances, and visual arts that appreciate the LGBTQA+ community, people of color, women, and other underrepresented groups at UW-Madison. This academic cycle, we have decided to grant our funding directly to student organizations that empower underrepresented students on campus. We will offer 6-9 grants of $500-$750, depending on the quantity and quality of applications. If your organization would like to apply for funding, please submit an application that address the following questions to marchtomoveforward@gmail.com . The application may be sent as a .doc attachment.

  1. Provide the name of your organization and the name and email of either the individual completing this application or the primary contact.
  2. In relation to the mission of your student organization, how would you use a grant of $500-$750 to empower underrepresented students on the UW-Madison Campus?
  3. Describe in detail the events, performances, or materials to which this grant will contribute. For organizations interested in securing funding for the 2017-2018 academic year, provide as much detail as you are able at this time. \
  4. Attach an itemized budget proposal within the monetary constraints of this grant. Again, for organizations interested in securing funding for the 2017-2018 academic year, provide as much detail as you are able at this time.

Please contact marchtomoveforward@gmail.com with any questions.

Additional Funding Information:

Events and Materials Funded: Food, on-campus printing, space rental, equipment rental, lodging at the State rate, and Honorarium.

Events and Materials NOT Funded: Events where alcohol is available or allowed, travel/transportation, fundraising events, supplies (e.g. pens, paper, plates, decorations, etc.), awards (e.g. prizes, gift cards, cash, trophies, plaques, etc.), and reimbursement for funds spent prior to the grant award.

Deadlines: This grant application opens on Wednesday, March 22nd, 2017 and will remain open until Sunday, April 23 rd , 2017. Organizations selected to receive this grant will be notified by the first week of May.

Graduate School - Professional Development Grant

Graduate groups that are fully Registered Student Organizations (RSOs) with the Center for Leadership & Involvement (CfLI) are encouraged to apply for grants of up to $1,000 to be used toward professional development activities that directly benefit graduate students.

More information, including application procedure, can be found here: https://grad.wisc.edu/pd/gsogrant/

 

Wisconsin Union Directorate (WUD)

  • Co-Sponsor programs with RSOs and academic departments
    • The committee will make decisions on the specific amount of support and how WUD would be involved
  • Late Night Programming Grants support programs open to the general campus community offered Thursday, Friday, or Saturday nights between 9:00pm and 2:00am
    • Will support entertainer fees, printing, advertising, equipment rental, supplies, and food
    • Applications must be submitted 3 weeks in advance and will be accepted until the grant runs out
    • Check WUD’s website for applications, an introduction and further information
    • Contact WUD VP for Program Administration with questions
  • Contacts: Select the specific committee you are interested in co-sponsoring with and direct your correspondence to the direct of the specific committee as listed here 

Lectures Committee

  • Provides financial assistance for bringing distinguished lecturers to campus
  • To be eligible must be an academic department, programs, centers and institutes, and RSOs when co-sponsored by a department
  • Topics and speakers must be of interest to undergraduate students, though subjects of interest to graduate students will be considered
  • Speakers should be of national or international stature
  • Restrictions:
    • • Honorarium of $0, $300, or $600; one day per diem of $108 in accordance with state travel regulations; and travel reimbursement up to $1000
    • Must be readily accessible to the university community (on campus, on a weekday, open to the public, free of charge)
    • Other sources of funding must be explored before applying to the Lectures Committee
    • The speaker must not be under contract for commercial agencies or require large fees
  • Deadline: 15th day of each month
  • Contact: Office of the Secretary of Faculty

Kemper K. Knapp Bequest Committee

  • Provides financial assistance to special projects taking place during the following academic year
  • To be eligible must be an academic department, program, center, institute, or RSO co-sponsored by a department
  • Projects should have an impact on the educational and cultural life of the university community
  • Undergraduate students, and secondarily the student body at large, should be the target audience
  • Restrictions:
    • Generally does not support exhibitions or lectures
    • Range from $500 to $5,000
  • Deadline: typically in October
  • Contact: Office of the Secretary of Faculty

Grants Information Collection

  • Provides an authoritative source of info on foundation and corporate giving for nonprofit organizations
  • One of over 300 collections belonging to the national network of Foundation Center Cooperating Libraries
  • Workshops that are given regularly given and are free
    • Give guidance needed to find funding sources
    • Workshop schedule is found here: Website
  • Contact: Memorial Library Reference Department; Nikki Busch